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Factors to Consider When Planning a Menu for an Event

Planning an event has never been easy for anyone. It even becomes more difficult when you decide to cater the event by yourself. Since food takes the biggest share of the budget of any event, it should be accorded utmost seriousness while planning for it. This article gives an in-depth look at some of the factors you should consider when planning a menu for an event.

  • Special Dietary Needs

At the top of the list of menu planning for your event is the dietary specialties of your guests. The world is a global community full of people from different cultural and religious backgrounds.

table for catered food for an event
It, therefore, would be a big mistake to assume that all your guests would eat the same type of food. In line with cultural and religious backgrounds, you should ascertain special diets like gluten-free, vegan, and Kosher so that the caterer meets those demands before the event day. If you are going to have some Muslim guests, you need to know that they do not take pork, and you will have to replace their meat preference with something like beef or mutton.

  • Preferences of the Guests

You, the event host have the sole responsibility of making your guests happy and comfortable as much as possible. With this in mind, you need to take into consideration the likes and dislikes of your guests. You could try to call all guests and let them tell you what they would like to eat. The best way to ensure that all your guests are contented is by providing them with a variety of menus. This will help make your event planning easier if you were previously between different menus. It will also help you prepare variety so that all guests’ preferences are catered for. Paying attention to what your guests like and dislike will lead to a successful event and your guests will talk about it for quite a while. They will be eagerly waiting for your next event.

  • The Size of Your Budget

As much as you would want to make your guests as happy and comfortable as possible, you cannot go past your budget. This is because the type of food you are going to offer your guests is determined by the prices of the food. This, therefore, means that as much as you want to please your guests, you must also go for the cheaper options so that you do not end up draining your pockets and be left with loans to clear. Among the many ways of providing your guests with some great meals without breaking a bank is by buying the food in bulk so that you enjoy some discounts, buying locally produced foods, as well as buying seasonal foods. Locally produced food is cheap because it does not involve any transportation, while seasonal food is abundant and cheap.

  • Availability of Local Seasonal Foods

The availability of locally produced and seasonal foods is another important factor to consider while planning the menu for your event. Locally produced food comes at relatively lower prices than food from other regions because transportation costs have been cut by almost two thirds. Seasonal foods likewise are cheaper since they are plenty. With this, you will please your guests with plenty of food without spending so much money. Again, be advised that buying such foods in bulk is what will see you enjoy some discounts.

  • Timing of the Event

The season of the year when you plan to host the event also matters when planning for the menu. Scheduling the event during a low season would help you enjoy some discounts on food prices. On the other side, scheduling the event of a high season would see you spend more money on food and remain with very little to cater to other aspects of the event like decorations and entertainment.

As you plan for your menu, ensure to look for a good caterer who will help make your planning easier by providing you with options. A great caterer will also make your wishes come true by preparing great meals. They will pay attention to the aforementioned factors and ensure your guests have the best possible experience. Ensure to pick an insured caterer so that in case of an accident, you will not incur unnecessary costs. One of the many ways of landing a great caterer is by checking for their reviews and ratings. You do not want to invest so much of your money on great menus only for the caterer to fail in delivery.

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